Standard generalized markup language was chosen over other possible solutions because of certain characteristics it possesses. Mar 30, 2020 the yale archival management systems committee yams is charged with overseeing implementation, operation, system maintenance, and development of enterprise systems used by yale university library yul special collection units for resource description, discovery, accessioning, collection control, and the description of people, families and corporate bodies. Archival finding aid an overview sciencedirect topics. The cover pages is a comprehensive webaccessible reference collection supporting the sgmlxml family of meta markup language standards and their application. Encoded archival description ead is an xml standard for encoding archival finding aids, maintained by the technical subcommittee for encoded archival standards of the society of american archivists, in partnership with the library of congress. Because sgml is complex, with challenging features, programmers have found developing software difficult.
The saa encoded archival description working group is. An open source application developed by the federal archives of germany. Xml has been widely embraced by software developers and appears to be. A listing of early implementation sites during the beta test phase of the development of the encoded archival description ead dtd, a standard implementation of sgml for finding aids. Jan 19, 2018 this article follows the trajectory of support for linked data in encoded archival description ead. Development of an encoding standard for archival finding aids 269 as encoded archival description ead nears completion and formal release as a standard, it seems useful to recall the longstanding problem that it seeks to address, to survey the technology that it employs, and to recount the process by which its nature and structure have been. This database will serve as the foundation for the development of a fullscale digital archive for. Encoded archival description is an xml standard for encoding archival finding aids, maintained by the library of congress in partnership with the society of american archivists. Encoded archival description training manual for vincent. On september 4, 1998, at the saa annual meeting in orlando, florida, the encoded archival description roundtable was officially inaugurated. Ead attempts to overcome obstacles to intellectual access for geographically distributed primary resources by providing a standard encoding structure for archival finding aids. Encoded archival description ead is the international metadata transmission.
Encoded archival description ead is a standard for encoding descriptive information. Ead reflects the hierarchical structure of archival collections, and allows for describing both the collection as a whole and its individual parts. Encoded archival description home page at the library of congress eadiva, an alternative version of the ead tag library describing archives a content standard dacs, 2nd edition 20. Ead is an international standard developed by society of american archivists and the. Ead is an international archival standard and allows for the standardization of information within and across different repositories. Cutting edge is not a term one usually associates with archivists, but the development of the encoded archival description standard is an important initiative that certainly gives the archival profession a head start as the next generation xml web starts to take shape. Archival description is the process of capturing, collating, analyzing, and organizing any information that serves to identify, manage, locate, and interpret the holdings of archival institutions and explain the contexts and records systems from which those holdings were selected. Utah state university usu libraries seeks a collaborative, innovative, and serviceminded librarian to manage the marc and encoded archival description ead metadata creation for the librarys archival collections. Encoded archival description ead, was developed in the early 1990s. Encoded archival standards section society of american. The network development and marc standards office of the library. Encoded archival description ead provides archival researchers with more indepth contentrelated and contextual information than was previously available anywhere but in the physical repository. Discover the history, development, and use of ead, eac, and eag encoding across frontiers is a careful selection of the finest presentations from the european conference on encoded archival description and context ead and eac held in paris, france in october 2004.
Encoded archival description is in the form of a standard generalized markup language sgml and extensible markup language xml document type definition dtd. The effect of technology on archival activities lucidea. The saa technical subcommittee for encoded archival description, in partnership with the saa schema development team, is. The network development and marc standards office of the library of congress serves as the host for online ead documentation. Roth abstract this study explores the current methods for deploying ead finding aids to identify the most promising practices being used, examines how much and what type of evaluation archivists. Encoded archival description tag library, version 2002 ead technical document no. Ead descriptions are really just text files, because ead uses the xml standard for electronic documents. See the related standards encoded archival description. In developing ead, the archival community sought to. Development of the encoded archival description dtd ead official. Encoded archival description ead official site, library. Its ongoing development is handled by saa standards committees technical subcommittee for encoded archival description ts.
An exploratory study on the deployment and utilization of encoded archival description finding aids james m. This document contains information relevant to encoded archival description ead and is part of the cover pages resource. Archiveswest provides enhanced access to archival and manuscript collections in idaho, montana, oregon, alaska, utah, and washington through a union database of encoded archival description ead finding aids. Archival description, by contrast, represents a collection, or a fonds, often containing individual items of various media, sharing a common origin, or provenance. The saa technical subcommittee for encoded archival description, in partnership with the saa schema development team, is responsible for updating and editing the ead schemas and.
Encoded archival description ead is nearing completion and formal release as a standard. Dec 05, 20 this document provides a history of the development of the encoded archival description dtd, from its beginnings as a university of california, berkeley project to its current 2002 release as a developing international standard for finding aids. Below i briefly describe a range of archival software packages that support. Encoded archival description ead orbis cascade alliance. Following the development of technologies in the middle to late 1980s that enabled the descriptive encoding of machinereadable findings, it became possible. The online archive of california project, is a twoyear pilot project to develop a ucwide prototype union database of 30,000 pages of archival finding aid data encoded using the encoded archival description ead sgml document type definition. Encoded archival description ead official site, library of. Utilization of encoded archival description ead finding. The archives hub stores all its archival descriptions in an electronic format. Frequently asked questions about ead and ead3 society of. Archival description an overview sciencedirect topics.
Use values that are appropriate to the software that governs the display of the resulting. Development of the encoded archival description dtd ead. So that means ead can be created or edited in an ordinary text editor. Saas technical subcommittee for encoded archival description, which include international representation, embarked on a revision of the ead standard in 2010. Sgml was first published in 1986, and has enjoyed a great success in government, industry, and academia. Saas technical subcommittee for encoded archival standards tseas is hosting a brief webinar on friday, april 17 to provide an update on work related to maintaining and updating encoded archival description ead and encoded archival context. Archeevo is an archival management software that aims to support all the functional areas of an archival institution, covering activities ranging from archival description to employee performance assessment. Implementation issues affecting adoption included the different technologies and skills required for encoding and display of finding aids and the lack of a consensus on either encoding software or display options. This study explores the current methods for deploying ead finding aids to identify the most promising practices being used, examines how much and what type of evaluation.
Encoded archival description ead is a standard for encoding descriptive information regarding archival records. The roundtable was recast as the encoded archival standards section in 2017. A petition to create a roundtable in late 1997 was approved by the council of the society of american archivists. Encoded archival description wikimili, the free encyclopedia. Encoded archival description ead is an emerging standard used internationally.
The standard is maintained by the library of congress. The quest for knowledge rather than mere information is the crux of the study of archives and of the daily work of the archivist. It supersedes the version 2002 tag library published in 2002. Ead is defined as a document type definition dtd that is compatible with both standard. The description of archival materials, therefore, involves a complex hierarchical and progressive analysis. Are finding aids boundary spanners or barriers for users. Beginning in the 1960s, the library community developed a standard for. The software then pops up a menu challenging you about what you actually want to delete. Ppt encoded archival description powerpoint presentation. This tag library represents version ead3 of the encoded archival description schemas, released in august 2015. Jan 20, 2020 as technology has advanced, so has the effect it has had on traditional archival activities. Encoded archival description tag library society of american. The standard originated from a research project at the university of california at berkeley.
The digital era has transformed collection development, appraisal, arrangement and description, preservation, and research services. While ead3 brings new avenues for encoding uris which may be extracted and transformed into linked data, support for its use within the standard has existed from the beginning. This document provides a history of the development of the encoded archival description dtd, from its beginnings as a university of california, berkeley project to its current 2002 release as a developing international standard for finding aids. Three volumes published by the society of american archivists make a good start. Metadata standards such as encoded archival description ead enable. Archeevo archival management software keep solutions. Search the archiveswest and learn more about the unique collections of the university of utah.
Opportunities for encoding ead for linked data extraction and. All the key words applied to archival recordsprovenance, respect des fonds, context, evolution, interrelationships, orderimply a sense of understanding, of knowledge, rather than the merely efficient retrieval of names, dates, subjects, or whatever, all. Ead encoded archival description, which was adopted by society of american archivists saa in 1999, and allows archival metadata to be distributed electronically. Following the development of technologies in the middle to late 1980s that enabled the descriptive encoding of machinereadable findings, it became. Encoded archival description making archival finding aids available online building digital new jersey. The latest version, ead3, was released in august 2015. Utilization of encoded archival description ead finding aids. Apr 24, 2015 ead is an international descriptive markup standard for the archival community. The metadata foundation november 18, 2000 a free powerpoint ppt presentation displayed as a flash slide show on id. Encoded archival description society of american archivists. Encoded archival description ead encoded archival description ead is an international standard for encoding finding aids for archival materials, with version 1. But it is much easier to work with the archives hubs online ead editor, or to use xml editing software. Dec 20, 2019 encoded archival description ead is an xml standard for encoding archival finding aids, maintained by the technical subcommittee for encoded archival standards of the society of american archivists, in partnership with the library of congress.
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